Event Brief

To create and produce an exclusive party held on World Aids Day, to raise awareness and help celebrate a spirits industry first partnership between RED ^TM and Belvedere Vodka.

Scope of Services

Event Planet’s scope of service included: Site Inspections, Venue & Supplier Management, Catering & Beverages, Hire Equipment, Running Schedules, Progress Updates, Creative Input & Delivery, Floor Plans, Theming, Technical Production, AV & Staging Management, Entertainment, Onsite Event Staffing,
Photography, Installation and Pack down.

The Result

In conjunction with World Aids Day, guests were stopped for a photo with life size branded Usher cut outs and received a red ribbon to pin to their clothing. Hundreds of lengths of red ribbon were rigged on hoops hung from the ceiling, leading guests to the feature body paint artist. With a trademark Belvedere RED cocktail in hand, guests were able to immerse themselves in red and enjoy a relaxed night in Melbourne’s premium Belvedere venue.

Event Brief

To design and execute the second event in the Infrastructure Australia 2011-2012 Conference Series – Connecting the Dots – Shaping the Future of Infrastructure in Remote Indigenous Communities. To manage an interactive and engaging three day conference program, host delegates from around Australia including community, government and other national stakeholders and speakers from around the world. To host the event in a content relevant and flight accessible regional location.

Scope of Services

Event Planet’s scope of services included: Complete Event Production, Concept, Design, Execution, Supplier Management, Stakeholder Management,
Media Engagement and Monitoring, Speaker Management, Graphic Design including Event Identity and Conference Materials, Entertainment Design, Gala & Networking Event Design, Copy Writing, Web Design, Accommodation, Group Travel Arrangements, Audio Visual Management and more.

The Result

“I must acknowledge that without your help, advice and support it would have been impossible for us to deliver such a successful conference…. I believe we have achieved every bit we expected to achieve. Now the challenge is to capitalise on the outcomes to
influence our policy work.”
Farhad Reza, Infrastructure Australia

“Infrastructure Australia has engaged Event Planet to organise and manage a number of diverse conferences, ranging from a one day event in the Sydney CBD to a two day conference in Alice Springs. In delivering these, Event Planet acquitted itself with excellent organisational and relationship management skills in what were sometimes demanding timelines and circumstances. Alexis Vaughan’s contributions to the design and management of the events was invariably
worthwhile and her approach distinguished by
professionalism and diligence.” Flavio Romano, Infrastructure Australia

Event Planet

To create a fresh, fun, social and exciting destination marquee at Paspaley Polo in the City Sydney, where guests could book tickets with groups of friends rather than as part of a corporate marquee. The Clubhouse aimed to offer guests a premium location for field-side action, an all inclusive food and beverage package and relaxed yet cutting edge entertainment.

To use the event opportunity to raise money for Aurora Group, to support gay, lesbian and transgender organisations to benefit communities Australiawide.

Scope of Services

Event Planet’s scope of services for the event included:  Site Inspections, Supplier & Venue Management, Hire Equipment, Running Schedules, Progress Updates, Floor Plans, AV & Staging, Entertainment & Performers, Security, Staffing Onsite and Budget Management.

The Result

The sun shone, the bubbles flowed, fashion was strutted and the ponies and players performed for the crowds in 5 cities around Australia for Paspaley Polo in the City 2011. The Sydney series heralded the arrival of Event Planet’s brainchild “The Clubhouse”.

In conjunction with our sponsorship and media partner friends at Food Wine Sleep, The Clubhouse welcomed over 200 of Sydney’s pretty young things to an exclusive experience with tiered grandstand seating, French Champagne, rocking DJs, Belinda Franks gourmet catering, and the famous, life size Polaroid Pony. Needless to say, the guests were still dancing while the sun set on the polo field!

Plus, the event successfully raised $2,500 for Aurora Group’s charitable activities around Australia.

Event Brief

To produce the Sydney Cricket Ground members events for the second year running; including the Members Breakfast, the 50/70 Year Inductee Event, Daily Stump Sessions and the exclusive Breakfast with the Curator at the wicket.

Scope of Services

Event Planet’s scope of services included: Creative Input & Delivery, Site Inspections, Supplier Liason and Management, Catering Liasion, Running Schedules, Progress Updates, Floor Plan, Theming & Design, AV & Production, Entertainment Management, Event Staff, Budget Management and more.

The Result

Guests were welcomed and entertained in an environment that encapsulated a perfect Australian and Indian cultural mix. Beautiful florals drew inspiration from both of the competing nations. A feature sitar player greeted and entertained guests at the 50/70 Year Inductee Event. An abundance of entertainment was provided by Australian and International cricketing legends and engaging commentators.  It was success and victory all round – for Event Planet and Australia – who could forget Michael Clarke’s 329 runs! Aussie, Aussie, Aussie!

Event Brief

To stage and produce the National e-health Conference for over 400 of Australia’s leading health professionals, clinicians and experts to raise awareness
and inform delegates on the national e-health system.

Scope of Services

Event Planet’s scope of services included: Venue Liaison, Catering, Audio Visual, Technical Support, Security, Website Development, Invitations, Registration Management, VIP / Speaker Travel & Accommodation, Speaker Management, Front Desk Services, Live Web Streaming and more.

The Result

“I do want to thank you for your part in making the event such a success. It has been an absolute pleasure to work with you and your team. I can’t tell what a relief it was to know that we had a team of professionals working behind the scene that guaranteed the delivery of what was an extremely successful conference. Your team were patient and responsive to all requests, regardless of what was being asked or when it was being asked. I can’t thank you enough Amy for your part. You were always available and quick to find solutions. Your quiet confidence and absolute professionalism was valued by everyone. I hope to have the opportunity to work with Event Planet again in the future.”